Privacy Notice
 

Dorking Methodist Church and Christian Centre

Privacy Notice

Data Protection Statement 

The Dorking Methodist Church and Christian Centre are committed to protect your privacy and to process your personal information in accordance with the General Data Protection Regulations 2018. The full Methodist Privacy Policy is available at https://www.tmcp.org.uk/about/data-protection/managing-trustees-privacy-notice

What personal information we might need and why

We may collect and process the following examples of personal information, although we may, at times, also need to collect other personal information that is not listed here; 

• Your name 
• Contact information (for example address, telephone number, email address) 
• Information about your education, qualifications, skills and expertise (employees only)
• Information about your age, ethnicity, gender, nationality, disability status (employees only)

We may use/process this information to; 

• contact you when necessary
• maintain our Church membership records
• manage the use of the Christian Centre by employees, volunteers, tenants and hirers.
• share it with third parties only for the purpose of obtaining professional advice and in complying with our contractual obligations (almost exclusively for employees)

We have appropriate measures in place to protect your information. We will handle and protect your information in line with our Data Protection Procedures and the following data protection principles.

1. Personal data will be processed fairly and lawfully. 

2. Personal data will be obtained only for one or more specified and lawful purpose(s) and will not be processed in a manner that is not compatible with that purpose(s). 

3. Personal data will be adequate, relevant and not excessive in relation to the purpose(s) for which they are processed. 

4. Personal data will be accurate and where necessary, kept up to date. 

5. Personal data will not be kept for longer than is necessary. 

6. Personal data will be processed in accordance with the data subject’s rights under the GDPR.

7. Appropriate technical and organisational measures are in place to protect personal data from unauthorised or unlawful processing and from accidental loss, damage or destruction. 

Accessing your information (Subject Access Requests) 

Under the GDPR, you are entitled to ask for a copy of the personal information that we hold about you and to have any inaccuracies in your personal information corrected. When you submit a request for your personal information, you are entitled to: 

• know what personal information we are processing or have processed;
• why we have processed your personal data − the reason(s) and purpose(s) for the processing of your personal information; 
• know if we have shared your personal information and if so, with whom and for what purpose(s). 
• Requests for your personal information must be submitted to us in writing. Postal requests should be sent to either The Manager or the Church Council Secretary, as appropriate, at the following address;  Dorking Christian Centre, Church Street, Dorking RH4 1DW  If at any time you feel that there is a problem with the way in which we are using your data you have a right to complain to the ICO - helpline on 0303 123 1113

Sharing your personal information 

We may need to share your information with third parties, particularly for employees. This may be for a variety of reasons but will always be to enable us to undertake our statutory functions or to comply with our legal obligations. When your personal information is shared it will be done so in line with the GDPR. You are entitled to know why and how we are sharing your personal information (as noted above) and the organisation or individual receiving your personal information will be required to protect your information in line with the GDPR. This is most likely to be in situations such as for employee’s pay and will never be to Third Parties for marketing purposes.